Privacy Policy

Eaton Flyfishers Privacy Policy

Revision Date 16th February 2024

At Eaton Flyfishers, we are committed to protecting your privacy and information. Please read this Privacy Policy carefully so that you are aware of the steps we take to protect your privacy, what information we collect. This policy also explains, how we use your personal data now and how it may be used in the future. It also outlines certain rights that you have within the GDPR.

Controllers of Information
Personal information provided by you or gathered by us is controlled by Eaton Flyfishers The Secretary (responsible for data protection compliance) is:

Ian Lee (

Processing of Information
We aim to process information about you fairly and in a transparent manner. The aim of this document is to provide you with sufficient information for you to be able to understand what we do with your data. If you are unsure how we are handling information about you or you think we could improve our Privacy Policy, please contact the Membership Secretary on the above number or email address.

What information do we collect?
Information (data) is collected from members of Eaton Flyfishers.

How do we use it?
We use data to notify members of the public and club members of news, information and updates. This may include telephone contact, SMS, email or physical mail distribution.

Legal basis for processing your data:
We undertake the activities described above with your consent.

What we do with the information that we collect?
We will use your information only for the purposed described above to ensure compliance with this Privacy Policy and the GDPR. This means that:

    • We will not put any information about you in the public domain without your prior consent.
    • We will not sell, exchange or transfer such information to third parties, without your prior consent,
    • We will not transfer personal data outside of the European Economic Area

Your consent?
By reading this privacy policy, you consent to the use of any information provided by you, collected from you, or derived based on collected personal information by Eaton Flyfishers for the purposes described in this privacy notice. You have a right to withdraw your consent at any time for any of the processing activities that are based on your consent, by using the contact details above.

Children below the age of 18

  • Written parental consent is required for children under the age of 18 who engage in Eaton Flyfishers events. Parents or guardians are encouraged to accompany children to such events.

Retention of data
We collect personal information for specific purposes and comply with specific legal requirements:

  • We endeavour to collect only the personal information required for those purposes.
  • After that purpose(s) has been accomplished and if the personal information is no longer required, we will anonymise your data by removing any identifiable information or erase it.

Your rights
You have the right to request at reasonable intervals, access to the personal information we hold about you. Please refer any access request to the contact details listed above. When requesting access to your personal data, provide as much detail as possible about what personal data you would like access to and include in the subject line that it regards an access request. For complying with your access request, we may ask you to provide us with evidence of your identity plus some additional information.

If you so choose you may request us to:

  • Rectify, erase or block the processing of your personal data if that personal data is no longer accurate, up-to-date.
  • Stop processing your personal data if the further processing would be in violation of applicable data protection legislation.

You have a right to information about how we are processing information about you. We have an obligation to process only the minimum of data for specific, explicit and legitimate purposes.  We must do this in a fair, lawful and transparent manner. This privacy notice fulfils our obligations to provide you with information but you should contact us directly if you have any questions or concerns.  You have a right to lodge a complaint about any aspect of how we are handling your data with the Information Commissioner’s Office in the UK who can be contacted here:

Questions regarding your privacy?
We are happy to discuss privacy and data protection with you. You may contact our Secretary at the contact details listed above.

We endeavour to take all reasonable steps to protect your personal data including the use of encryption technology.  However, we cannot guarantee the security of any data you disclose online.  You accept the inherent security implications of sending information over the Internet and we do not accept any responsibility for any breach of security unless we have been negligent.

Applicable data protection law
This privacy notice has been based on the General Data Protection Regulation (GDPR). If you are subject to more stringent data protection legislation please refrain from using any of our services.

Changes to this notice:
We might periodically change this privacy notice. If we decide to change our privacy notice, we will post those changes on our website. We therefore recommend you re-visit the website periodically to check for changes.